I am going to start this post with a brief quote from the brilliant genius that is Zipparah Tafari. For my US readers you might want to make yourself familiar with his work…
Have you ever been in this situation
Where you lost your keys and your mobile phone?
Hands in your pockets and your back pockets,
People think that you’re demented
Can’t remember where you put it
Hot, cooler questions…
Oh, Where me keys?
Oh, Where me phone?
My last post about using Evernote as a blogging tool seemed to go down quite well and I even had a couple of emails from people asking for my advice on finding things quickly in Evernote.
I have to admit it’s quite easy to let your Evernote account get out of control and you can soon find it a struggle to find the information that you are looking for within a short space of time. So below are a few of my tips and tricks that I have developed to keep my Evernote house in order.
TAG ALL THE THINGS!!!!!
Don’t be lazy or stupid with your tags; make sure you tag your notes to help you find them again later. Thankfully Evernote indexes the words within your notes as well so there’s no need to go too crazy.
For example I have the following tags setup to help me find things later:
- Work – yeah that’s right I use Evernote for non-work stuff too
- LOA – Link Opportunity Alert (cheers Eric Ward) as a link builder you often stumble across a great resource or idea that might not be great for a current project but you never know when you might need it in the future
- Receipts – I always take a photo or scan an image of my receipts for my accountant
- To_Read – if I find an interesting article I want to check out I’ll tag it for later
- Blog_Ideas – sometimes I have them
I also like to have a few different notebooks, there is nothing to stop you just having one notebook, or dozens, but I find it easier this way. You can further organise your notebooks with stacks (i.e. groups of notebooks) so for example you might have a stack for clients and a notebook setup for each client.
Learn Evernote Advanced Search Operators
You can search through your notes simply by putting key words that you want to find into the search box. But eventually there will come a time that you are returning too much data for the query.
Every note that you create within Evernote has a lot of properties related to it such as what media attachments are included in the note, how it was uploaded and when the note was created. (more…)